Event Coordinator Spotsylvania VA
Virginia Beach, VA
Invitations & Stationery
Hiring a band: live music for events - Page 2
Contract items to check
Consider all the specifics before you sign the contract. Specified details should include everything from what time the band is going to begin setting up to the cost of additional hours, says Wolfand. Some key points to put in writing:
Who will be performing? - Will the band you see be the band you get? State in the contract that you want the same musicians who attracted you to the band in the first place. Be prepared, however, for band leaders to want to add a caveat that they can provide replacement musicians under certain circumstances, such as unforeseen illness, accident, or if musicians have left the band prior to the date of your event.
Cabral contends that it's just as important to choose a band with a proven track record for delivering "a great combination of musicians and offering you the same level of entertainment as you first saw."
Decide how important this issue is to you. Be certain that your agreement is clearly spelled out in the contract, including what, if any, recourse you have if the band members you specifically requested aren't the ones who show up at your event.
Number and length of breaks - Determine how often and many breaks the band will take. Ask what type of music, if any, they will play during breaks—e.g., will one soloist remain on stage and play softly during breaks? Will recorded music play? Will there simply be silence?
Providing meals - Another detail to specify is whether you need to arrange with the caterer to provide a meal for the band members. This is the norm, since band members work very long hours. Check with the catering or reception hall manager, also; often they have special vendor menus for this purpose.
Appropriate dress - Specify in the contract how the musicians and any other performers will dress; you want to ensure that the image of the band fits the image of the event that you want to project.
Who's responsible? - If the band leader or manager is familiar with the venue, he or she should know about any and all logistical requirements including access to adequate electricity, the amount of space that's available to them, and provisions for sound equipment.
Be sure to insist that the band have back-up equipment on hand in case of unforeseen problems. Also, the contract needs to cover who is responsible for the sound system and lighting. The last thing you want to find out on the big day is that the band members expected the hall to furnish th...
Party ideas: What Party Guests Really Love
Want the scoop on what makes a party truly spectacular? We've got the inside track on what's hot, straight from the New York party scene.
As part of the sophisticated serving staff for an exclusive catering company, Beth has worked private soirées at some of Long Island's exclusive mansions, elaborate affairs at posh country clubs, garden parties in ultra-rich Southampton, and elegant, black-tie Bar and Bat Mitzvahs.
Because of her steadfast loyalty to her company, she won't reveal her real name or those of her company's A-list clients. But Beth has been working the scene long enough to have observed numerous spectacular events. Over the years, she's come to know what works, and what doesn't when it comes to creating a memorable affair.
Here, Beth shares her party planning suggestions via a first-hand view of what guests (both adults and kids) love the most, and what makes a party a success.
Hors d'oeuvres are hot. Who needs dinner when you can nibble all night? That sentiment has become increasingly widespread. Depending on the style of the affair, it's becoming quite common to serve bite-sized foods rather than full meals, says Beth.
Some of the most popular pick-ups right now are herb-infused goat cheese on endive and caramelized onion tarts. "People love them!" Beth says, emphatically. Other current favorites include sushi, caviar, filet mignon on toast, and any kind of exotic mushroom with cheese.
Pigs in the blanket...